7 Trello alternatives to compare
A Trello board can be enough for a team. If you now need more planning, documentation or help from AI, test those needs on a real project before moving every board.
We build WeMachines, which appears first in this guide. The useful test is whether a tool fits your team’s work. Compare the setup, daily use and limits before you switch.
Why teams outgrow Trello
- Setup. Which views and workflows does your team use? Try those first.
- Cost. Compare the plans that include your required features and number of people.
- AI. Check what an agent can read, what it can change and how you review its work.
Trello alternatives at a glance
| Tool | Useful for | AI |
|---|---|---|
| WeMachines | Software teams shipping from GitHub | Native - machines that open pull requests |
| Asana | Adding real structure beyond boards | Add-on assistant |
| GitHub Projects | Dev teams already living on GitHub | Copilot nearby, not in the boards |
| ClickUp | Maximum features in one tool | Brain and Super Agents |
| Basecamp | Calm all-in-one beyond the board | None - by deliberate choice |
| Notion | Boards plus docs in one flexible canvas | Notion Agent and Custom Agents |
| monday.com | Visual boards with dashboards on top | Assistant features across boards |
1. WeMachines - for teams working with AI
We built WeMachines around the way we work: conversations, tasks, docs and calls in one workspace, available to the team and its machines. We ask AI to turn discussions into tasks, research questions and update our plans.
Engineers can connect Claude Code, Cursor or Codex through MCP. Machines and connected coding agents work on branches and produce pull requests for review. For internal tools, we use Apps to build and host something the team can try together.
We use these features in our own team. Read how we build WeMachines for examples and our estimates of the time involved.
- Try it if: your team wants to experiment with AI as part of its shared daily work.
- Check before moving: channels are visible to the team. After 14 days, quiet chat threads, completed tasks and call transcripts move into the grey zone, where they are kept and found by search but left out of what machines read by default. Keep lasting decisions in Docs. For multiple teams, review the Enterprise controls.
- Getting started: your first month free on Start-up includes 1,000 AI credits, plus 1,000 for each teammate who joins during it, with no card required. See current plans and pricing.
2. Asana
Project management with timelines, dependencies, portfolios and reporting. See Asana features.
- Useful for: Projects across departments.
- Check: Check plan limits for your required features.
3. GitHub Projects
Plan work in tables, boards and roadmaps linked to issues and pull requests. See GitHub Projects features.
- Useful for: Teams tracking work in GitHub.
- Check: Check how teammates outside engineering will use it.
4. ClickUp
Tasks, docs, dashboards and planning tools in one product. See ClickUp features.
- Useful for: Combining several work tools.
- Check: Allow time to configure the features you need. See ClickUp alternatives guide.
5. Basecamp
Project to-dos, messages, schedules and files in one place. See Basecamp features.
- Useful for: Shared project communication.
- Check: Check reporting, integrations and pricing for your team.
6. Notion
Pages and databases for docs, notes and task tracking. See Notion features.
- Useful for: Docs and structured information.
- Check: Decide who will maintain pages and database views. See Notion alternatives.
7. monday.com
Configurable boards, dashboards and automations for team workflows. See monday.com features.
- Useful for: Work organized around shared boards.
- Check: Decide who will maintain the setup.
Which one should you pick?
- WeMachines: chat, tasks, docs and calls with machines that can research, edit and work on code.
- Asana: Projects across departments.
- GitHub Projects: Teams tracking work in GitHub.
- ClickUp: Combining several work tools.
- Basecamp: Shared project communication.
- Notion: Docs and structured information.
- monday.com: Work organized around shared boards.
Comparing just the two of us? Here’s the head-to-head: WeMachines vs Trello.
